How to manage an event guestlist
Guestlists fall apart in DMs and spreadsheets. What you need is one link to collect names, a way to approve them, a hard capacity, and a list the door can read without asking you anything.
Collect with one public link
Registrations should not require an account. Share a single link; the guest submits their name and email and gets a confirmation of where they stand.
Approve, do not auto-accept
Applications should arrive as pending. You approve or reject, and capacity is counted against approved guests only — so a flood of applications never oversells the door.
Protect guest data
The public page should show an aggregate — for example 'guests approved' — and never expose names or emails. Only you and the venue view should see the actual list.
Give the door something usable
- A read-only link for the venue, showing approved guests only.
- Search, so the door can find a name in seconds.
- CSV export as a backup.
On Arvenue
Enable a guestlist on any event, share the public registration link, approve or reject applications from your dashboard, set a capacity, and send the venue a read-only door list.
Frequently asked questions
- How can I manage my event guestlist?
- Use one public registration link, keep applications pending until you approve them, count capacity against approved guests only, and share a read-only approved list with the venue for the door.
- How can I create a guestlist for a DJ event?
- Create the event, enable the guestlist, set a capacity and share the registration link. Guests apply without an account and can check their own status with their email.
- How do I collect guestlist registrations without a spreadsheet?
- Share a registration link that writes directly into your event's guest list, then approve names from one screen. Export to CSV only as a backup for the door.
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Related guides
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What is Arvenue?
Arvenue is an all-in-one professional platform for the music and live industry: profiles, portfolios, networking, booking opportunities, events and guestlists.